Attendance

When a clock-in or clock-out is missed or incorrect, submit a correction request for manager approval.

WorkVell recommends pre-approving overtime. Unapproved overtime triggers an alert for managers.

How to clock in and out using the QR code kiosk on a tablet or smartphone.

Register Suica, PASMO, or any NFC card as an employee badge for tap-to-punch clock-in.

Clock in and out with facial recognition — no card or device needed.

At month-end, managers review and approve timesheets before payroll processing.

How to submit requests for late arrivals, early departures, and unplanned absences, plus how they affect pay.

Admins can require overtime requests either before or after the extra hours are worked.

Set different clocking rules per office or store location.

Configure standard start time, end time, and break hours per employee or contract type.

Set alerts when employees work without the recommended 11-hour rest interval between shifts.

Receive alerts when employees approach the statutory overtime limit of 45 hours/month or 360 hours/year.

Approve multiple employees' timesheets at once as a manager or approver.

Choose between automatic break deduction or time-clocked break tracking, with setup instructions.

Configure a variable working hours system where total hours averaged over a defined period meet legal limits.

Clock in/out, log work location, and manage mid-day absences during telework using WorkVell.

Lock monthly attendance data after review so it can be handed off to payroll, and handle post-lock corrections.

Configure automatic reminders for employees who forget to clock in/out, and monitor real-time attendance status.

Analyze monthly attendance data by department and employee for overtime, leave usage, and attendance rates.

Complete guide to all attendance punch-in methods: browser, QR, IC card, face recognition, GPS.

How to set up a shared punch-in kiosk terminal for employees without individual devices.

How employees submit timesheets and how managers approve them in WorkVell.

Use your smartphone's GPS to clock in and out from approved locations.

How employees request corrections to incorrect or missed clock-in records.

Configure automatic alerts when an employee approaches or exceeds overtime limits.

How managers review and approve employee clock-in correction requests.

Differences between pre-approval and post-approval workflows for overtime.

Types of clock-in methods in WorkVell and how to choose the right one.

How to aggregate monthly attendance data and close the payroll period.

How to configure alerts for overtime limit violations and missed clock-ins.

How field workers and off-site employees clock in for attendance.

How to request paid leave in hourly increments and how it is calculated.

How employees request clock-in corrections and how managers approve them.

How to configure core time for a flextime work arrangement.

Requirements for applying deemed working hours to employees who frequently work off-site.

How to track and manage the mandatory 5-day annual paid leave requirement.

Step-by-step procedures for month-end attendance closing.

How to configure automatic notifications for absences, missed clock-ins, and overtime.

Attendance configuration tips for factories and manufacturing workplaces.

How to record and manage attendance for remote workers.

What the 'Type' field on the overtime request form means: when to choose pre-approval vs. post-approval.

How to handle employees who repeatedly forget to punch in or out, with automatic alerts.

What to include in the 'Reason' field on time corrections and overtime requests, and why it matters.

How to choose the right duration type (full day / AM half / PM half / hourly) on your paid leave request.

How WorkVell handles changes to work arrangements that take effect mid-month.

How to record attendance for employees who go directly to clients or home without passing through the office.

How to lock attendance data after the monthly close to prevent unauthorized changes.

Punching again within 60 seconds of your previous punch shows "Duplicate punch detected." Here is what it means and how to fix it.

How to configure the punch buttons for the kiosk and employee dashboard, per branch.

The button punch (Normal Punch) method is always enabled and cannot be turned off. It is available on all branches regardless of add-on subscriptions.

The punch widget on the dashboard can be removed. However, the clock-in/out button on the Attendance page cannot be disabled.

The Work Interval rule requires at least 11 hours between end of work and start of next shift. Learn how to configure and monitor this in WorkVell.

Detailed walkthrough for creating, configuring, and publishing a shift schedule.

How admins can set up, collect, and use employee shift preferences.

Step-by-step guide for admins/managers to create and publish shift schedules.

Employees can request to swap shifts with colleagues; managers approve the exchange.

Save recurring shift patterns as templates to generate schedules with one click.

Register reusable shift templates (e.g., early shift, night shift) to speed up schedule creation.

Copy the previous month's shift to the current month and adjust only the differences.

Set minimum and maximum staffing levels per time slot to receive automatic alerts during schedule creation.

Download the shift schedule as PDF, Excel, or CSV for printing and sharing.

Configure a manager approval step before shift schedules are published to employees.

Submit your preferred working days and hours before the manager publishes the schedule.

See your confirmed shift schedule on the WorkVell calendar view in your browser (PC or smartphone).

How to use WorkVells automatic shift generation feature.

How to request shift changes or swaps with other employees.

Legal requirements and overtime pay calculation rules for shift workers.

How to use WorkVell's AI shift generation to automatically create optimal schedules.

How to use the previous month's shifts as a template for the upcoming schedule.

How to use WorkVell to ensure fair distribution of unpopular shifts.

How to copy previous shift schedules to speed up shift creation.

Request paid leave, check remaining days, and track the mandatory 5-day usage requirement in WorkVell.

Part-time employees with fewer scheduled work days receive proportionally fewer paid leave days.

A regulation (currently an effort obligation) requiring a minimum rest gap between the end of one workday and the start of the next.

How to submit remote work requests, link them to punch records, and route them through approval.

How to apply for compensatory leave (after holiday work) and how it differs from a pre-arranged substitute day off.

Overview of statutory parental and caregiving leave plus company-defined special leave types, and how to manage them in WorkVell.

How admins add and configure custom leave types such as bereavement leave or special paid days.

Take paid leave in AM or PM half-day units.

Configure automatic paid leave grants based on hire date or a fixed annual date.

Configure planned leave grants to comply with the mandatory 5-day paid leave requirement.

Apply for statutory maternity leave (6 weeks before and 8 weeks after birth).

Apply for childcare leave up to the child's first birthday, or the expanded paternity leave added in October 2022.

Apply for up to 93 days of extended caregiving leave or 5 days/year of short-term care leave for family members.

Paid leave expires after 2 years. Learn how to manage carryover and expiry notifications.

Understand the difference between authorized leave and unauthorized absence, and how each affects pay.

Set up company-scheduled annual paid leave days (for summer or year-end holidays) using the planned grant system.

How to apply for and approve compensatory leave and substitute holidays in WorkVell.

View remaining paid leave days and expiry dates in the employee portal.

Request paid leave by the hour (e.g. 2 hours) through the mobile or web app.

How the compensatory leave system works for overtime exceeding 60 hours per month.

Validity period for substitute holidays and how to handle unclaimed ones.

How to distinguish between short-term care leave by the hour and long-term care leave.

Mandatory 5-day paid leave annual obligation and how to manage it.

Legal requirements and management for menstrual leave under the Labor Standards Act.

When and how employers can change the timing of requested paid leave.

Differences between short-term eldercare leave and extended eldercare leave.

Leave for caring for sick children or accompanying them to medical appointments.

How to configure different types of special leave such as bereavement and refresh leave.

Calculating maternity leave dates, payroll processing, and social insurance procedures.

How to configure and manage condolence and congratulatory leave.

Managing statutory childcare nursing leave and eldercare leave.

How to configure automatic paid leave accrual rules by employment type and hire date.

How to configure planned paid leave (Keikaku Nenkyuu) via labor-management agreement.

Requirements for eldercare leave and how to apply for employment insurance benefits.

How to configure an accumulated paid leave system for sick days and caregiving.

Types of company-specific special leave and how to document them in work rules.

How the extended childcare leave periods work when both parents take leave.

How to set up company-designated summer and year-end vacation periods.

How childcare leave periods affect the calculation of continuous service years for annual leave.

Since 2019, companies must ensure employees with 10+ days annual leave take at least 5 days per year. Learn how WorkVell tracks compliance.