Social Insurance Enrollment at Hiring
You must file health insurance and pension enrollment forms within 5 days of hire. Dependent registration must be done at the same time if applicable.
【Procedures and deadlines】
· Health insurance & pension enrollment form: within 5 days of hire (Japan Pension Service or e-Gov)
· Employment insurance enrollment form: by the 10th of the month following hire (Hello Work)
【Information required】
· Full name (including furigana), date of birth, pension number (or My Number)
· Determination of standard monthly remuneration (based on April–June average salary)
【Dependent registration】
If the employee has a spouse or children to register as dependents, file the "Health Insurance Dependent (Change) Form" at the same time.
The standard threshold for dependent recognition is annual income under ¥1,300,000 (¥1,800,000 for those aged 60+ or with disabilities).
【Managing onboarding in WorkVell】
Use the onboarding checklist to centrally track progress on social insurance, employment insurance, resident tax, and My Number collection.
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