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Employee Lifecycle
41 articles
Automated Onboarding & Offboarding
Set a hire or termination date and WorkVell automatically activates or deactivates the account.
Updating Employee Information
How employees and admins update personal information, and how to audit the change history.
Onboarding Task Management
Automatically assign onboarding task lists to new hires to ensure no step is missed.
Managing Certifications & Licenses
How to register employee certifications and licenses, track expiry dates, and set renewal alerts.
Onboarding Checklist: Setting Up New Employees in WorkVell
A step-by-step checklist for HR to set up a new employee in WorkVell: from creating the employee profile to granting system access and setting up their first payroll.
Return to Work After Parental Leave
Process the return from maternity/paternity leave and configure reduced working hours if applicable.
Internal Transfer Request and Processing
Apply for and approve personnel transfers including department moves, promotions, and relocations.
Managing the Offboarding Checklist
Track all exit tasks across HR, IT, and admin teams using an automated offboarding checklist.
Employment Types and How to Configure Them
Manage full-time, contract, part-time, and other employment types with different settings.
Managing Fixed-Term Contract Renewals and Non-Renewals
Track approaching contract expirations and process renewals or terminations.
Setting Up Probationary Periods and Converting to Permanent Employment
Configure probationary terms for new hires and process the formal employment conversion.
Commuting Allowance Commuter Pass Check and Renewal
How to manage commuter pass renewal timing and commuting allowance updates.
Special Leave (Celebratory and Bereavement) Application
Apply for special paid leave for events like marriage, bereavement, or a spouse giving birth.
Recruitment Management: Job Postings and Applicant Tracking
How to create job postings and manage applicants in WorkVell Recruitment.
Onboarding: New Employee Setup and Task Management
How to set up and manage the onboarding process for new employees in WorkVell.
Employment Contracts: Digital Creation and Signature
How to create employment contracts and collect electronic signatures in WorkVell.
Resignation and Offboarding Procedures
How to manage employee resignation and offboarding in WorkVell.
Resignation and Offboarding Procedures in WorkVell
When an employee resigns, HR must complete a series of steps in WorkVell — from setting the resignation date to revoking system access and processing final pay.
Digitizing Offer Holder Onboarding
Managing offer holder follow-up from acceptance to start date using WorkVell.
New Employee Orientation Checklist
Checklist of items to complete during new employee orientation on day one.
Personnel Transfer Procedures
Procedures for internal personnel transfers and department changes.
Mandatory Retirement Age and Re-employment
Mandatory retirement at 60 and obligation to continue employment until 65.
Managing Condolence and Congratulatory Payments
How to manage condolence and congratulatory payments for life events.
Payroll Deduction for Employee Stock Plan and Savings
How to configure and manage payroll deductions for employee stock plans and savings programs.
Special Rules for Executive and Manager Work Hour Management
Labor hour regulations exemptions for executives and managers.
Conducting and Documenting Harassment Training
Legal requirements and documentation for mandatory harassment prevention training.
Designing Reduced Work Hour Programs for Childcare
How to configure short-time work arrangements for employees with children under 3.
Managing Condolence and Celebration Allowances
How to manage payment of celebration and condolence allowances for life events.
Promoting Paternity Leave Uptake
How to design programs and use WorkVell to increase paternity leave uptake.
Designing Flexible Benefits (Cafeteria Plan)
How to design a cafeteria plan that lets employees choose their benefits.
Deciding Full Employment After Probation for Mid-Career Hires
How to evaluate mid-career hires at the end of their probation period.
Managing Employee Side Jobs and Second Jobs
How to manage employee side jobs with a reporting system and work rule compliance.
Medical Interview Guidance for High-Stress Employees After Stress Check
Procedures for conducting medical interviews with high-stress employees after a stress check.
Designing a Post-Retirement Rehire Program
Legal requirements and WorkVell setup for post-retirement re-employment programs.
Supporting Employees with Long-Term Illnesses (Cancer, Intractable Diseases)
How to support employees needing long-term treatment while maintaining employment.
Procedures for Handling an Employee Death
Payroll and social insurance procedures when an employee dies while still employed.
Setting Up and Managing an Employee Stock Ownership Plan
How to establish and manage an Employee Stock Ownership Plan (ESOP) and link it to WorkVell payroll.
Managing Foreign National Employees (Residence Status)
WorkVell helps HR teams record residence permit types, expiry dates, and receive alerts when permits are nearing expiration.