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Expenses & Travel·Support CodeGEN-012

Business Trip Request & Travel Expense Claim

The full workflow from pre-trip approval through post-trip expense reimbursement.

【Pre-trip approval】

  1. 1.Dashboard → Business Trips → New Request
  2. 2.Enter destination, purpose, dates, and estimated budget
  3. 3.Manager approves → take the trip

【Post-trip expense claim】

  1. 1.Business Trips → Expense Claim → link to the pre-approval
  2. 2.Enter itemized actual costs (transit, accommodation, other)
  3. 3.Upload all receipts together
  4. 4.Manager + accounting approve → reimburse

【Daily allowance】

If your company's rules provide a daily allowance (per diem), enter the amount as a line item when you file the claim. It is not calculated automatically.

【Domestic vs. international】

For overseas trips you can enter cost lines per destination and currency. Amounts are not converted automatically, so enter the JPY equivalent yourself.

Example

2-night Osaka trip: pre-approved → after returning, upload Shinkansen and hotel receipts → claim submitted

business triptravel expenseaccommodationpre-approvalreimbursement

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