WorkVellWorkVell
External Workforce·Support CodeEW-006 For Admins & HR Staff

Managing Dispatch Conflict Dates and Period Limit Alerts

Track the 3-year maximum dispatch period per worker per organizational unit and receive alerts before the conflict date is reached.

[What is a conflict date (teitoku-bi)]

Under the Worker Dispatch Act, the same dispatched worker cannot work at the same organizational unit (e.g., a section) of the same workplace for more than 3 consecutive years.

This 3-year limit is the conflict date. Continuing dispatch beyond it is a legal violation.

[Managing conflict dates in WorkVell]

  1. 1.External Workforce → Worker Management → Select worker
  2. 2.Workplace Info tab
  3. 3.Conflict date is auto-calculated from the start date
  4. 4.Alerts are sent at:

- 90 days before

- 30 days before

- 7 days before

[Alert recipients]

  • External workforce coordinator
  • Receiving department manager
  • Vendor (staffing agency) contact

Admin Settings → External Workforce → Conflict Date Alert Settings

[Options when approaching conflict date]

(1) End dispatch (switch to a different worker)

(2) Directly hire the worker

(3) Extend by 3 years at the workplace level after consulting with the labor union or majority employee representative

(4) Transfer to a different organizational unit (resets the individual period)

⚠ Conflict date management is a critical legal obligation. Failure to comply is a violation of the Worker Dispatch Act. Always coordinate with your labor affairs team and the staffing agency.

managingdispatchconflictdatesperiodlimit

Was this article helpful?

More in this category

Registering and Managing Vendors

Add external vendors (dispatch, outsourcing, SES) to WorkVell to manage external workforce engagements.

Creating External Workforce Engagement Requests

Create an engagement request to assign an external worker to a project, with approval workflow.

Managing Dispatch Worker's Assignment Limit Dates

Track the 3-year limit on dispatching the same worker to the same organizational unit to stay compliant.

Creating and Sharing Work Instructions for External Workers

Create formal work instructions for contracted or dispatched workers and confirm receipt.

People also viewed

Managing Dispatch Worker's Assignment Limit Dates

Track the 3-year limit on dispatching the same worker to the same organizational unit to stay compliant.

Dispatch Worker Restriction Date Management

Managing the dispatch restriction date (3-year rule) for contracted workers.

Dispatch vs Outsourcing: Legal Differences and WorkVell Management

Dispatch and outsourcing are legally distinct in Japan. Understand the differences and how to manage each in WorkVell.

Registering and Managing Vendors

Add external vendors (dispatch, outsourcing, SES) to WorkVell to manage external workforce engagements.

Managing Vendors (Staffing Agencies and Outsourcing Partners)

Register and track staffing agencies and outsourcing vendors, link workers to them, and compare vendor performance.

Understaffing and Overstaffing Alerts

Set minimum and maximum staffing levels per time slot to receive automatic alerts during schedule creation.

Back to Support Home