My Number Collection & Payroll

How to collect and securely manage My Number (individual number) for payroll and tax certificate purposes.

【When My Number is required】

· Withholding tax certificates (issued each January)

· Social insurance procedures (on hire/termination)

· Employment insurance procedures

【Collection in WorkVell】

1.Admin → Employees → select employee → Request My Number Registration
2.Employee uploads their number with identity verification documents via their profile
3.Admin reviews and confirms

【Security measures】

WorkVell stores My Numbers encrypted with access logs. Viewing access is restricted to HR admins only.

【Retention period】

Withholding tax records require 7-year retention. Records are kept even after termination until the period expires.

Example

Collect new hire's My Number within the first week → used for social insurance enrollment

My Numberindividual numberpayrollwithholding certificateprivacy

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