Expense Claim Process from Submission to Payment
Submit, approve, and get reimbursed for business expenses like transportation, entertainment, and travel costs.
[Expense flow]
Expense incurred → Keep receipt → Submit in WorkVell → Approved → Payment (bank transfer or payroll)
[Submit (employee)]
- 1.Expenses → Submit Expense Claim
- 2.Select category:
- Transportation (public / taxi / personal car)
- Entertainment (dining / gifts)
- Travel (accommodation / flights)
- Office supplies
- Other
- 3.Enter date, amount, purpose, and counterparty
- 4.Upload photo of receipt
- 5.Submit
[Approval flow]
Direct manager → Finance (additional tiers based on amount)
⚠ Approval flow depends on tenant settings.
[Payment]
- Added to monthly payroll transfer
- Separate bank transfer on a set date each month
⚠ Payment method depends on tenant settings.
[Electronic receipts]
Compliant with Japan's Electronic Bookkeeping Act for electronic storage.
Confirm e-storage settings with your system admin before discarding paper receipts.
[Spending limits]
Per-category limits (entertainment, taxis, etc.) follow internal approval rules.
Check company policy before submitting.
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