Legal Record-Keeping: Employee Roster, Wage Ledger, and Attendance Book
Understand the Labor Standards Act record-keeping requirements and how WorkVell data satisfies them.
[The 3 mandatory employment records]
(1) Employee roster (rodosha meibo)
Must include: name, DOB, work history, gender, address, job type, etc.
Retention: 3 years after separation (5-year extension is a best-effort obligation per 2020 amendment)
(2) Wage ledger (chingin daichou)
Must include: name, gender, pay period, days worked, hours worked, overtime hours, pay breakdown, deductions, etc.
Retention: 3 years from last entry (5 years as best effort)
(3) Time records (attendance book / timecard)
Must include: start and end times each workday
Retention: 3 years from last entry (5 years as best effort)
[WorkVell coverage]
All three records are automatically captured:
- Employee master → equivalent to employee roster
- Payroll data → equivalent to wage ledger
- Attendance records → equivalent to time records
[Export records]
Export from each module in a format consistent with statutory requirements.
[Labor inspection readiness]
If a Labor Standards Inspection Office investigation occurs, these records will be requested.
WorkVell data is exportable at any time.
⚠ Failure to maintain records may result in fines of up to 300,000 yen.
⚠ Retention periods and required fields cannot be set below legal minimums.
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