Expense Reimbursement: How It Works
Process for claiming reimbursement for business expenses paid out of pocket. Keep receipts and mind deadlines.
【Basic expense reimbursement flow】
- 1.Incur a business expense → obtain a receipt
- 2.Create a new "Expense Request" in WorkVell
- 3.Enter category, amount, date, and business purpose for each line item
- 4.Upload receipt image (photo or PDF)
- 5.Submit to approver → approval → accounting → payment
【About receipts (証憑)】
· Always keep the original or electronic copy for amounts ¥10,000+
· Receipts should be made out to the company name (fill in if left blank)
· A credit card statement alone is not sufficient — attach the corresponding receipt
【Choosing expense categories】
| Expense | Category |
|---|---|
| Taxi, train | Transportation |
| Business entertainment, dining | Entertainment |
| Books, supplies | Consumables |
| Hotel, business trip | Travel expenses |
expense reimbursementexpense claimreceiptbusiness expenseprepayment
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