External Workforce

Add external vendors (dispatch, outsourcing, SES) to WorkVell to manage external workforce engagements.

Create an engagement request to assign an external worker to a project, with approval workflow.

Track the 3-year limit on dispatching the same worker to the same organizational unit to stay compliant.

Create formal work instructions for contracted or dispatched workers and confirm receipt.

Record performance evaluations for contract workers and use ratings to inform future contract decisions.

Track the 3-year maximum dispatch period per worker per organizational unit and receive alerts before the conflict date is reached.

Register and track staffing agencies and outsourcing vendors, link workers to them, and compare vendor performance.

Managing the dispatch restriction date (3-year rule) for contracted workers.

How to evaluate contracted worker performance and decide on contract renewal.

Security and system access setup when onboarding contracted workers.

Legal differences between outsourcing contracts and temporary staffing agreements.

How staffing agencies and client companies handle equal pay requirements for dispatched workers.

How to manage freelance outsourcing contracts, orders, and acceptance.

How to integrate dispatched staff attendance data with the staffing agency.

How to allocate external workforce costs by department and project for cost management.

Dispatch and outsourcing are legally distinct in Japan. Understand the differences and how to manage each in WorkVell.