My Number: Collection, Management & Disposal Rules

【Permissible collection purposes (exhaustively listed by the My Number Act)】

· Preparing withholding slips and payment statements

· Social insurance (health, pension, employment) filings

· Tax return related documents

Collection, use, or disclosure for other purposes is prohibited.

【Identity verification procedure】

When collecting My Numbers, you need both ① number verification (is it the correct number?) and ② identity verification (is this the right person?).

· A My Number Card alone covers both (copy front and back, or present it)

· Or: notification card + driver's license or similar

【Security measures (Personal Information Protection Commission guidelines)】

· Establish a basic policy and handling procedures

· Restrict access to designated personnel and provide training

· Lock storage locations and restrict access

· Maintain records of any external disclosures

【Disposal obligation】

Dispose of records promptly when the purpose of use ends.

· Paper: shred or otherwise make unrecoverable

· Digital: securely delete or physically destroy the storage media

【My Number management in WorkVell】

Centrally manage collection status, provision requests, and deletion requests from the admin screen.