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Document Requests·支援代碼DOC-004 管理員／人事專用

Admin: Reviewing, Approving & Rejecting Submissions

When an employee submits a document, its status becomes 'Submitted.' Admins review the content, then approve or reject.

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  1. 1.Admin menu → Document Management (Admin)
  2. 2.Find requests with status "Submitted" or "Under Review"
  3. 3.Click the row to open details
  4. 4.Download and review the submitted file
  5. 5.Click "Approve" if the content is acceptable

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  1. 1.Click "Reject" in the detail view
  2. 2.Enter a rejection reason as a comment
  3. 3.The employee receives a rejection notification and can resubmit

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Filter by "Submitted" or "Under Review" to quickly find pending items.

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If the document type is marked "Sensitive," only designated admins can view the submission (see: Document Management → Sensitive Records).

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Approved requests cannot be rejected again. Contact support if an approval was made in error.

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Requests automatically move to "Archived" after a set period following approval or rejection.

使用範例

Review submitted employment contract → signature field is blank → reject with comment 'Please sign and resubmit'

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Manage document distribution, collection, and approval in one place. Admins send requests; employees submit or acknowledge electronically.

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Employee: Receiving & Submitting Documents

When an admin sends a document request, you receive a notification. Check your inbox, acknowledge distributed documents, or upload and submit collected documents.

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