WorkVellWorkVell
Procurement·支援代碼PO-005 管理員／人事專用

Receiving Invoices, 3-Way Matching, and Payment Authorization

Register supplier invoices in WorkVell, match against POs and receipts, and authorize payment.

[Register an invoice]

Procurement → Invoice Management → Register Invoice

  • Invoice number, invoice date, payment due date
  • Supplier
  • Invoice amount
  • Upload invoice PDF

[3-way match]

The system automatically matches the invoice against related PO and goods receipt:

  • Do item, quantity, and unit price match the PO?
  • Does quantity match the goods receipt?

Results:

  • Match: proceed to payment approval
  • Discrepancy: investigate and contact supplier, or request a corrected invoice

[Create payment authorization]

After matching:

Invoice → Approve Payment

  • Payment method (bank transfer / bill / offset)
  • Payment date
  • Payee bank account (auto-filled from supplier record)

Confirm and approve.

[Payment management]

Procurement → Payment Management

  • Payments scheduled this month
  • Payment history
  • Alert for overdue unpaid invoices

⚠ Restrict payment authorization to finance/accounting staff only.

⚠ Always register supplier bank accounts from official communications (BEC fraud prevention).

這篇文章對您有幫助嗎？

同分類文章

Creating and Approving Purchase Orders

Create purchase orders for suppliers and route them through the approval workflow before sending.

Registering and Managing Suppliers

How to register, edit, and review order history for suppliers.

Recording Goods Receipt and Inspection

Log incoming deliveries against purchase orders, including partial receipts and quality issues.

Purchase Request to Purchase Order Workflow

Manage the full process from employee purchase request, through approval, to issuing a purchase order.

看過此文的人也看了

Supplier Evaluation Reports: How to Rate and Compare Vendors

WorkVell procurement module includes a supplier evaluation feature that scores vendors on quality, delivery, price, and service. Learn how to run evaluations and use the results.

Recording Goods Receipt and Inspection

Log incoming deliveries against purchase orders, including partial receipts and quality issues.

Purchase Request to Purchase Order Workflow

Manage the full process from employee purchase request, through approval, to issuing a purchase order.

Introducing a Pre-Authorization System for Overtime

How to introduce a pre-authorization system for overtime work.

Invoice Issuance and Payment Reconciliation Flow

Learn how WorkVell CRM handles the full order-to-cash cycle: from deal close to invoice to payment matching.

Expense Claims: Submitting Receipts and Approval

How to submit expense claims with receipts and manage approvals in WorkVell.

返回支援首頁